Mwaiwathu Private Hospital invites applications from suitably qualified and experienced candidates for the position of Procurement Assistant tenable at the Hospital along Chileka Road in Blantyre.

 Position Context

Reporting to the Procurement Officer, the Procurement Assistant will assist with organizing and executing procurement activities and ensuring that receipts of items purchased are recorded promptly, accurately and ensure completeness of documentation.

•  Assisting in procurement of Goods, Services, and Works through Request for Quotations (RFQ)
• Confirming that all procurement activities under RFQ procurement method are approved by the Internal Procurement and Disposal Committee (IPDC) before issuing Local Purchase Orders (LPOs)
• Handing over copies of procurement-related documents to stores for receipt of goods and raising of Goods Received Notes (GRN) •
• Assisting with the inspection of goods to make sure that the incoming goods strictly conform to the prescribed specifications.
• Assisting with the preparation of Bid Evaluation Reports
• Following up on unsigned IPDC Minutes
• Assisting in the preparation of Bidding Documents in line with the Procurement & Disposal of Assets policy.

Educational Qualifications and Experience

• Minimum of a diploma in Procurement, Supply Chain Management, Business Administration or any related field.
• Professional Certificate in Procurement with CIPS preferred
• Minimum 2 years’ experience in procurement or supply chain management processes
• Registered and practicing member of MIPS

Requisite knowledge, abilities and skills

• Fair knowledge and skills in Microsoft Office packages
• Fairly skilled in handling web-based procurement management processes
• High level of written and oral communication skills
• Strong interpersonal skills
• High level of integrity and dependability
•  Strong team-working skills
• High sense of urgency and results orientation

METHOD OF APPLICATION

Interested and qualifying candidates should submit their application, enclosing a detailed Curriculum Vitae with names and contacts of at least three credible referees, active e-mail addresses, and copies of relevant certificates by Monday, 6th May, 2024 to:

The Chief Executive Officer

Mwaiwathu Private Hospital Limited

P. O. Box 3067,

BLANTYRE

Or email: mdpa@mwaiwathuhospital.com